Documentation

The Documentation area under an asset (in the Documents area) provides a whole document library for any files that are relevant to that asset.

The document library in AssetChief provides many features for managing asset documentation. It offers a hierarchical document structure that can contain both folders and documents, and those folders can also contain folders - letting you organize your documents in whatever way is most effective for you.

To add a document, click the plus icon. This will bring up the document form:

The first field is to select whether the entry is a document or a folder (that will contain documents). If you select folder, then only the title need be entered.

For a document, you will need to select a title and a file to upload. You can also optionally select a document type (just enter in a type name if the list is empty), a subtype, and a document version. The Definitive flag indicates if this is the released version of the document (or just a draft).

At the bottom is an area for additional notes.

Once a document is submitted, to submit further changes you need to click Update. This will record a history of the document in the Changes list.

All documents that are submitted are indexed by the built-in search engine. A few seconds after the document is submitted, you should be able to find terms in the document using the search box in the top right corner of the web page. Note, though, this will depend on the type of document and whether the IFilter plugin for that document type is installed on the server.